The “Culture of What’s Possible” is one of action, and it's what makes Havelock tick like no other software. It turns organizations into self-sustainable and self-aware entities by creating incentives for everyone to participate.

As a result, companies can manage efficiently large amounts of information in real-time, and access project details that would otherwise require great resources.

At the heart of the notion lies the premise that Havelock prioritizes and assigns only tasks that are immediately possible to start work on, eliminating dependencies, shift-of-blame scenarios, and questions such as “When will the materials arrive?” It ensures that people work exclusively on ready-to-start assignments with all documents/files a click away and topic-related chats for questions and answers.

The “Culture of Possible” brings order to the most demanding workflows and creates a happier workforce because it:

Dynamic Planning Methodology is what makes Havelock, well, Havelock. It turns simple-to-use software into a powerful work management platform.

With Dynamic Planning, building projects resembles the process of building a house brick-by-brick, with perfect prioritization of each added brick, advancing to the next phase only if the previous is completed. Dynamic planning is at the heart of the ‘Culture of Possible’ and gives managers the flexibility to manage many projects simultaneously and respond to changes in real-time without falling into organizational chaos.

Dynamic planning allows for project information to be updated in real-time and for managers to keep track of initial plans, but also see the real situation. Havelock’s Dynamic planning approach rests on three pillars:

Dynamic planning is best understood juxtaposed to static planning, where all project steps are assigned target deadlines and executioners from the get-go. However, planning in such a way raises the question of whether planning is actually a one-time action or requires constant changes and amendments.

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But what if you have to plan 100 projects, each with 50 milestones (5,000 milestones altogether)? Surely as a capable project manager, you can do it in a day, but what happens the day after when your plans go awry and half of your projects are moving as expected and the rest are delayed?

One option is to check all delayed projects and rearrange all milestones and their target deadlines to keep the project updated and matching reality. Another is to leave all deadlines with delays so that you know how far you have strayed from the initial plans. Or something else?

In the first case, rearranging 2500 target deadlines is an auspicious task for one person to do in a day. What is more, you would have to do it several times a day if you want to respond to every delay. Additionally, you lose track of your initial plans. On the flip side, if you want to stay with the delays, you will always know how far you’ve strayed from your initial plans, but that’s not a real and useful plan.

There’s another way.

Dynamic planning lets managers keep their initial plans but also allows them to start parallel dynamic planning. It’s the additional plan that helps you manage your Initial Plan (original target deadlines). Imagine it as two columns next to each other. In the Dynamic Plan, you schedule only actionable milestones from your Initial Plan. As a result, you compare the two plans and spot delays, know what was planned in the beginning, and see the real situation as well.

Dynamic planning decreases the number of milestones that you work with every day from six to 10 times. Moreover, you always have a comparison with your Initial Plan:

When you plan dynamically, you schedule only actionable milestones from your initial plan with Havelock’s Dynamic Reminder. Actionable milestones are those project steps that do not depend on the execution of preceding milestones and work on them can start immediately.

When you work only with ready-for-execution milestones, you increase your capacity to manage more projects effectively and at the same time. Working with actionable milestones creates a chain of positive effects; prioritized daily lists with actionable tasks for everyone, transparent and structured collaboration, as well as an updated in real-time project’s progress.

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Working with Actionable milestones results in working with actionable tasks. Actionable tasks are those that you can start working on immediately, without being dependent on someone else to finish their work. They keep departments in sync and focused on what can be done TODAY.

Prioritized daily lists with actionable tasks set clear expectations, remove the tension between departments, and save everyone time finding what they need to do and when.

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All communication in Havelock is topic-related, or task-related, to guarantee a quick and easy search for information.

Studies estimate that the average person spends two to three hours daily on communication via email, phone, and meetings. Additionally, people spend up to three times more time searching than providing information.

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That’s why company communication should be easily searchable; the only way to make it such is by making it topic-related. In other words, all discussion chains are attached to a specific task. This gives teams a single place to communicate, share documents, and escalate problems – increasing inter-department collaboration and eliminating the need for unwanted chatter and status meetings.

Next: Benefits of using Havelock -> Cross-department synchronization