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A Dynamic Planning Methodology
A Dynamic Planning Methodology
Martin Tsekov avatar
Written by Martin Tsekov
Updated over 7 months ago

Our software is a simple-to-use work management platform powered by an innovative management methodology. The Dynamic Planning Methodology is what makes the system, well, unique.

What is Dynamic Planning?

With the system's Dynamic Planning Methodology, building projects resembles the process of building a house brick-by-brick, with perfect prioritization of each added brick, advancing to the next phase only if the previous is completed.

Dynamic planning is at the heart of "The Culture of Possible" and gives managers the flexibility to manage many projects simultaneously and respond to changes in real-time without falling into organizational chaos.

Dynamic planning allows for project information to be updated in real-time and for managers to keep track of initial plans, but also see the real situation. The system’s Dynamic planning approach rests on three pillars:

  • Plan and schedule only actionable activities

  • Assign only actionable tasks

  • Organize all communication around tasks to make it easily traceable

Dynamic Planning vs. Static Planning

Dynamic planning is best understood juxtaposed to static planning, where all project steps are assigned target deadlines and executioners from the get-go. However, planning in such a way raises the question of whether planning is actually a one-time action or requires constant changes and amendments.

Common scenario

But what if you have to plan 100 projects, each with 50 activities (5,000 activities altogether)? Surely as a capable project manager, you can do it in a day, but what happens the day after when your plans go awry and half of your projects are moving as expected, and the rest are delayed?

One option is to check all delayed projects and rearrange all activities and their target deadlines to keep the project updated and matching reality. Another is to leave all deadlines with delays so that you know how far you have strayed from the initial plans. Or something else?

In the first case, rearranging 2500 target deadlines is an overwhelming task for one person to do in a day. What is more, you would have to do it several times a day if you want to respond to every delay. Additionally, you lose track of your initial plans. On the flip side, if you want to stay with the delays, you will always know how far you’ve strayed from your initial plans, but that’s not a real and useful plan.

There’s another way.

Dynamic planning lets managers keep their initial plans but also allows them to start parallel dynamic planning. It’s the additional plan that helps you manage your Initial Plan (original target deadlines). Imagine it as two columns next to each other. In the Dynamic Plan, you schedule only actionable activities from your Initial Plan. As a result, you compare the two plans and spot delays, know what was planned in the beginning, and see the real situation as well.

Dynamic planning decreases the number of activities that you work with every day from six to 10 times. Moreover, you always have a comparison with your Initial Plan:

  • What/When was initially planned?

  • What/When happened in reality (do we have a delay)?

  • What/When is the next scheduled actionable activity?

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